In today’s fast-paced digital environment, businesses rely on cloud platforms for efficient collaboration and secure file storage. As more organizations switch to Google Workspace (formerly G Suite), the need to migrate data from platforms like Box has become increasingly common. This comprehensive guide provides step-by-step instructions and best practices to help you transfer data from Box to Google Workspace smoothly and securely—whether you’re a small team or a large enterprise.
At DigitalBulls, we specialize in making this transition seamless. If your organization is ready to transfer Box to G Suite, this detailed guide will show you how we help businesses of all sizes move securely, efficiently, and without disruption.
There are several compelling reasons businesses choose to switch to G Suite from Box:
While Box focuses primarily on storage, Google Workspace offers a complete productivity suite: Gmail, Drive, Docs, Sheets, Slides, Meet, and more—all integrated under one umbrella.
Google Drive allows multiple users to edit the same document simultaneously, view changes live, and comment instantly—perfect for modern remote and hybrid work environments.
For many organizations, Google Workspace’s bundled services provide better value than using Box alongside other third-party apps.
Advanced security features, such as 2-Step Verification, context-aware access, and endpoint management, ensure your data remains protected.
For these reasons, many organizations are choosing to migrate to G Suite from Box for better synergy and user experience.
Before you migrate from Box to G Suite, ensure the following:
Identify total storage size
List shared files and permissions
Check team folders and ownership structure
Using a Box to G Suite migration tool simplifies the process, ensures data integrity, and minimizes downtime. Popular tools include:
Google Workspace Migrate (for enterprise users)
CloudM
MultCloud
SysCloud
Set up users and permissions
Configure Google Drive folder structures
Inform team members about the migration plan
Follow these steps to migrate Box files to G Suite securely and efficiently:
Use a migration tool or service to log in to both your Box and Google Workspace accounts. Ensure admin access to manage files and permissions.
Map Box users to corresponding Google Workspace users. This step is essential to maintain file ownership and sharing settings.
Choose which files and folders you wish to transfer. Tools allow you to filter by file type, size, or last modified date.
Start the process using your selected Box to G Suite file transfer tool. The speed depends on your data size and network strength.
Once the process is complete:
Cross-check file counts and structures
Confirm ownership and permissions
Ensure shared links are updated
After you move files from Box to G Suite, consider the following:
Disable Box Access: Prevent further edits on the old platform to avoid version conflicts.
Educate Users: Provide training on using Google Drive, Docs, and other Workspace tools.
Monitor Activity: Use Google Admin Console to oversee user engagement and storage.
Yes, most reliable Box to G Suite migration tools preserve file permissions and sharing settings.
Absolutely. Many tools allow you to run migrations overnight or on weekends to reduce business disruption.
Top tools use encryption and comply with GDPR, HIPAA, and other data protection standards.
Time depends on data volume and network speed. For small to mid-size teams, it usually takes a few hours.
Still unsure? Here’s why businesses of all sizes choose to migrate Box files to G Suite:
Improved Team Productivity: Unified access to mail, files, calendars, and meetings.
Simplified IT Management: Fewer tools to manage and train employees on.
Better Collaboration: Real-time editing and sharing through Docs, Sheets, and Slides.
Enhanced Mobile Access: Native mobile apps for Android and iOS.
Robust Analytics: Gain insights on usage and file activity through the admin console.
Businesses that transfer Box files to G Suite often experience enhanced productivity and smoother workflows.
Start with a pilot migration
Keep users informed
Test access post-migration
Clean up redundant files before transferring
Use professional support if needed
Migrating from Box to Google Workspace is a smart business decision—but it requires the right partner. At DigitalBulls, we handle the heavy lifting while you focus on growing your business. Our expert team, powerful tools, and proven process ensure a successful Box to G Suite migration for all businesses—no matter your size or industry. From data preparation to complete transfer and user onboarding, we’re here to help every step of the way. Ready to transfer data from Box to G Suite with zero stress? Contact DigitalBulls today and let us move your cloud future forward
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